SECTION I: Mission
To create an inclusive and transparent political system that empowers women of color to excel, lead, represent, and be heard.
Goals and Objectives of Group
- To promote civic engagement among women* of color
- To provide educational programs, resources and personal development opportunities to advance women of color
- To create a more transparent and inclusive political system
- To advocate for policies and practices that empower women of color
- To support candidates for office who adhere to policies and practices that empower women of color, with a priority for women of color candidates.
*If you call yourself a woman, we do too! We don’t care what’s in your genes OR your jeans.
SECTION II: Membership
Rules of Membership
Any person who subscribes to WCP’s purpose shall be eligible to become a member of WCP. Any member in good standing of the WCP, will be an eligible member of WCP with all rights and privileges of membership.
*Members in good standing shall be those who have paid their dues and attended at least one general meeting during the calendar year.
Membership Dues and Structure
Members shall pay annual dues that for the period between officer elections in an amount determined by the Board of Directors.
To ensure people from diverse backgrounds and socioeconomic status can participate and become members, Women of Color for Progress shall establish a fee structure that will allow multiple levels of membership and benefits depending on the monetary value of dues.
SECTION III: Officers
The Officers of WCP shall be as follows: President, Vice-President, Secretary, and Treasurer.
- Officers shall have the usual powers and duties as described in Robert’s Rules of Order for a voluntary association, and any other powers and duties vested in them by the membership of this organization.
- The Board of Directors shall be the governing body of the organization and shall have supervision, control and direction of the affairs of the organization, its committee and publications. The Board shall determine the policies of the organization and shall pursue its objective and supervise the disbursement of funds. The Board may, in its discretion, by affirmative vote of a simple majority of its members, defer a decision to the general membership. The Board may adopt such rules and regulations as necessary for the conduct of business.
- Any action required or permitted to be taken by the Board may be taken without a meeting if all members of the Board of Directors consent in writing to the adoption of a resolution authorizing the action. The resolutions and written consents shall be filed with the minutes of the proceedings. Any one or more members of the Board of Directors may participate in a meeting of the Board by means of a conference telephone or similar communication equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.
Duties of Officers
Officers shall perform the duties prescribed by this charter. Officers will have the general power to administer the affairs of this organization.
- President. The President shall preside over all meetings of the membership; will be the outward facing representative of the organization by connecting with outside organizations and perform external relations functions; along with the Vice President shall aid in the development of candidates by linking them with necessary resources; shall sign contracts and other documents when authorized by the Board; shall be a member of all committees; may sign or endorse checks in the absence of the Treasurer; and shall perform all other duties as designated by the Executive Board.
- Vice-President. The Vice-President shall coordinate with the other officers and co-chairs to ensure they are fulfilling their duties as stated in this charter and answer any questions or concerns they might have; along with the President, shall aid in the development of candidates by linking them with necessary resources; and shall perform such duties as the President and will perform other duties as designated by designated by the President or the Executive Board.
- Secretary. The Secretary shall give notice of all meetings of the Board; shall attend all WCP meetings and take minutes; shall act as custodian of minutes; shall make arrangements for all WCP’s meetings; shall keep a permanent record of WCP correspondence and published notices; and shall sign contracts and other documents when authorized by the Executive Board.
- Treasurer. The Treasurer shall manage WCP’s budget to ensure that the organization’s bills are paid; shall help set the fee structure and collect fees; shall set fundraising goals for the year and for individual events; and shall present financial reports to membership when requested.
Active members in good standing and who have served at least one term on a WCP committee are eligible to run for office.
Officer Election Procedures
- Officers will be elected by a majority vote of the WCP members in good standing present at the elections meeting.
- Elections will take place once per year and shall be announced and advertised to the membership at least  months in advance.
- In the case of a resignation of an officer, a special election will be held within forty five (45) days of the date of the vacancy at the next general meeting in order to fill the vacancy until the next annual elections meeting.
- All officers will hold their position for a one-year term, except officers elected to fill vacancies for the remainder of a term.
Voting Procedures and Officer Election Process
- Each WCP dues paying member in good standing may vote.
- Proxy voting is allowed by the following process via e-mail to the President or designated chairperson of the Communications Committee.
- Elections will be held at the last general meeting.
- Each election shall be by secret ballot prepared by the Communications Committee.
Eligible candidates for a WCP office must be active members in good standing and complete the following process to become an officer:
- Submit a completed application prior to the deadline.
- Eligible candidates’ applications will be made available to the general membership prior to elections at least two (2) weeks in advance of elections.
- Nominations for each office will be made from the floor of an elections meeting with the consent of the nominee. Nominees will then have the opportunity to address WCP members assembled. Once each candidate has spoken, the President Emeritus will declare the nominations closed and distribute ballots to all voting members in good standing. Votes will be counted and certified by the President Emeritus.
- The candidate with over fifty percent (50%) of the vote shall be declared the winner for each position. If no one candidate has over fifty percent (50%) of the vote, there will be a runoff election between the two top vote-getters.
Officer Meeting Requirements
Officers shall meet on a monthly basis either in person or by a suitable electronic means.
Absences or Vacancies
The order of succession in case of absence or vacancy of the President shall be the Vice-President, followed by the Secretary, followed by the Treasurer.
- President. If a vacancy in the office of President occurs, the Secretary shall call a meeting of the Board of Directors, which shall elect, by majority vote, one of its members to fill the unexpired term.
- Secretary or Treasurer. If a vacancy in the office of Secretary or Treasurer occurs, the President shall, with the approval of the Board of Directors, appoint a member of the Board of Directors to fill the unexpired term.
- Removal from Service. The President may recommend to the Board of Directors that the secretary, treasurer, or other Board of Directors member be replaced if the individual is not properly discharging his or her duties.
SECTION IV: Committees
The Chairs of WCP committees shall be as follows: Analytics Chair, Communications Chair, Ethics Chair, Membership Chair, and Talent Recruitment Chair.
- Committees are chaired by Officers elected by the WCP general body. Officers may only preside over one committee during a term. However, Officers are allowed to participate in more than one committee during a term.
- WCP members in good standing shall be allowed to participate in in any special committee, and will have the option to be part of more than one committee at a time.
- A person may only vote within a committee if they are a member in good standing.
- Committees must meet at least once per quarter, and will be as follows:
1. Analytics Committee
- Chair: The Analytics Chair shall formulate a data analysis strategy; shall gather data regarding district, population shifts within districts, membership participation, legislation data, and other duties as designated by the Executive Board.
- Purpose: Developing an analytics strategy to help shape WCP’s direction, including overseeing and improving data analytics, collaborating with WCP Officers and other committees to ensure high quality deliverables, and working to address key issues within WCP.
2. Communications Committee
- Chair: The Communications Chair shall assist the Secretary in publicizing meetings and other programs/events; shall formulate a social media strategy; shall compose press releases when needed; shall do media outreach; and encourage members to write op-eds, and submit those op-eds.
- Purpose: Overseeing WCP’s communications and marketing plan, including promoting partner participation, continuously updating the WCP website, creating electronic newsletters, updating social media sites, and striving to maintain member satisfaction. The Communications Committee will work in tandem with WCP Officers and other committees to formulate a strategy for maximizing communication.
3. Ethics Committee
- Chair: The Ethics Chair shall review and raise any possible conflicts of interest during WCP meetings; shall carefully review and provide feedback on Committee meeting agenda materials and meeting minutes; shall investigate and provide resolutions to ethics complaints in a timely manner; shall ensure the Charter is being followed; and continuously assess WCP effectiveness and recommend improvements.
- Purpose: Providing oversight of legal, regulatory, and ethical requirements for WCP including ensuring compliance during WCP meetings, reviewing the WCP Charter, and conducting and/or authorizing investigations into matters at the request of WCP members.
4. Events Committee
- Chair: The Events Chair shall provide leadership for all events planned; shall recruit volunteers for events; shall select and solicit event honorees and speakers; shall coordinate with Fundraising Chair to solicit support and sponsors for events; shall articulate goals and progress of events to WCP Board members; shall assist in maintaining event contact lists; shall create and monitor event registration lists;
- Purpose: Strategically organizing and planning WCP events, including generating the budget, coordinating with vendors, identifying sponsors, promoting events, maintaining RSVP lists, determining the entertainment, and ensuring events run smoothly. The Events Committee will work in tandem with the Fundraising Committee to formulate a strategy for maximizing proceeds at WCP events.
5. Fundraising Committee
- Chair: The Fundraising Chair shall establish fundraising goals in conjunction with the Board; shall coordinate with Events Chair for major fundraising events; shall prepare and present funding requests to organizations and elected officials; shall seek out new fundraising ideas; and shall document all funds raised to report back to WCP Board.
- Purpose: Discussing the strategy for fundraising, including ensuring target fundraising amounts, identifying prospects to raise money, tracking money raised, deciding how the raised money will be used, and how resources will be allocated. The Fundraising Committee will work in tandem with the Events Committee to formulate a strategy for maximizing proceeds at WCP events.
6. Membership Committee
- Chair: The Membership Chair shall formulate a strategy to recruit more members to the organization; shall meet enrollment quotas for membership as set ny the Executive Board; shall follow up with new members after their initial meeting; and shall encourage event and meeting attendees to become dues-paying members.
- Purpose: Developing WCP’s annual membership recruitment and retention plan, determining and responding to the needs of WCP’s members, assisting with membership contact, implementing methods to recognize and reward members, and broadening membership involvement in WCP committees. The Membership Committee will work in tandem with the Talent Recruitment Committee to formulate a strategy for maximizing WCP membership.
SECTION VI: Amending the Charter
- Amendments to this charter may be proposed by any active member in good standing at any time. Proposed amendments must include a written rationale for changes to be made.
- Amendments will be placed on the agenda for the next general meeting. Proposed changes must be submitted to Officers at least 10 days in advance of the next general meeting in order to be included with the agenda.
- Proposed amendments will be adopted following approval by two-thirds (⅔) majority vote of active members present at the meeting. Those in the executive committee are allowed to vote by proxy for amendments if they are not able to vote in person.
SECTION VII: Code of Conduct
Code of Conduct
Women of Color for Progress is dedicated to providing a harassment-free community and experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, or religion. All Board Members, Committee Members, Volunteers, and Guests are expected to show respect and courtesy to others, particularly while representing Women of Color for Progress. WCP participants violating these rules may be sanctioned or expelled from the organization, online discussion forums, and events at the discretion of the Board.
Women of Color for Progress recognizes that it can best accomplish its mission when the Board of Directors, volunteer committee members, staff and other groups associated with WCP represent the diverse interests, cultures, occupations and expertise of the community. Thus, WCP recognizes that members of the Board of Directors and others representing or affiliated with WCP will from time to time face possible conflicts of interest or situations in which the appearance of conflict of interest could be detrimental to WCP and the communities it serves.
WCP adopts this Code of Conduct in recognition of its responsibility to the public trust, in recognition of the importance of fairness and objectivity in its conduct of business, as a means of assuring that every decision of WCP is made in the interest of WCP and the communities it serves, and as a means of publicly codifying its expectations of Board, volunteers, and others serving WCP.
This Code of Conduct applies to all persons holding positions of responsibility and trust on behalf of the WCP, including but not limited to members of the Board of Directors, volunteer Committee members, members of the Boards of Supporting Organizations. This Code of Conduct shall be provided to each Member when asked to serve WCP.
Agents of WCP who are in breach of the code of conduct may be dismissed or removed from office by resolution of the Ethics Committee. In case of suspected corruption or other criminal offences, a report will be made to members of the Executive Board, Ethics Committee, or the appropriate authorities. Any inquiries or complaints on possible breaches of this Code should be directed to the Ethics Committee.